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Exports Administrator

Job Title

Exports Administrator

Industry SectorSea Freight & Shipping, Transport & Distribution
Salary£17,500 to £18,000 per annum
LocationsAntrim, Northern Ireland
Contract TypePermanent
Job CategoriesImport & Export
Date Posted09 June 2017

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Logistics / Freight Clerk

Your new company
A major Logistics and Freight company in the Belfast area

Your new role
"You will be responsible for coordinating the processing and tracking Air Freight Shipments, completing all required relevant paperwork for exporting shipments, communicating with customers and completing quotations. Arranging transport for collections & deliveries with the transport coordinator and liaising with airlines & agents"

Main Duties & Responsibilities
  • To arrange, track and monitor Airfreight shipments through to delivery. Obtaining payment when applicable and communicating with customers by telephone, email and fax about consignment progress.
  • Provide a timely response to all account queries.
  • Responsible for the execution of export documents required for global shipments, which includes Letters of Credit/Export Licences, commercial invoicing and airway bills.
  • Produce labels and other documents for consignments
  • Convert Weights, volumes, currencies and producing labels for International Shipments.
  • Liaise with the Warehouse department in relation to storage and handling.
  • Booking Cargo space with airlines.
  • Passing on development potential information to Senior Managements.
  • To adhere to Heath and safety, Quality and Aviation Security requirements at all times.
  • Passing on development potential information to Senior Managements.
  • To ensure high levels of customer services are maintained at all time, endeavour to excel and offer alternative solutions with other parts of the Group.
  • To provide holiday cover for other operational staff within the Airfreight Division.

What you'll need to succeed

Essential Criteria
  • GCSE English and Mathematics grade C or above –or equivalent qualifications
  • Minimum of 2 years’ experience in a busy office environment.
  • Proficient IT Skills with working knowledge of MS Office- experience in Excel and Word
  • Be a professional individual with knowledge of customer service and expectation.
  • Strong planning and organising skills
  • Effective communicator both internal and with external customers


  • Experience in working with a computerised stock control system.
  • Previous experience within Transport / Logistics / Shipping / Freight Forwarding
  • Previous experience with customs clearance procedures
  • Experience within a similar role and business
  • Recognised IT qualification

*Placement year experience will be considered*

What you'll get in return
My client is offering a competitive salary along with other relevant benefits, this is an excellent opportunity for a Transport & Logistics graduate or someone who is early in their Logistics career who would like to gain exposure to international shipping and blue chip logistics.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at [link removed]

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