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Personal Assistant

Job Title

Personal Assistant

Industry SectorHealthcare & Education, Public Sector & Not For Profit
Salary£107 per day
LocationsBirmingham, West Midlands
Contract TypePermanent or Interim
Job CategoriesCustomer Service
Date Posted05 February 2018

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Personal Assistant/PA required to start immediately on a temporary to permanent basis.

Personal Assistant/PA

Our client based in the centre of Birmingham is currently looking for an experienced Personal Assistant to support senior management on their day to day job. This is a temporary to permanent position paying an equivalent of £25,700.

Working as part of an administration team, PA will provide a professional, high quality, proactive and responsive secretarial and organisational support service to one or more senior staff. There is a requirement to use discretion and sound judgement to ensure correct prioritisation of work demands, identify urgent and sensitive matters and ensure deadlines are met.

Duties and Responsibilities;
  • Provide a high quality secretarial and organisational support service
  • Effective management of electronic diaries, assessing priority of appointments and reallocation as necessary.
  • Provide support for an extensive range of meetings. This will include scheduling, preparing agendas, pre meeting briefings and meeting papers, noting action points and following them up.
  • Minute taking.
  • Drafting correspondence, memos and reports and preparing presentations.
  • Word processing documents from written copy or audio files.
  • Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries
  • Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
  • Organising and maintaining effective filing systems
  • Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.
  • Making travel arrangements, booking accommodation and processing claims for expenses.
  • Providing high quality and professional office hospitality.
  • Organising arrangements for events.
  • Providing cover for other personal assistants or administrative staff as required.
  • May be required to supervise administrative / clerical / reception staff.

Working full time hours between 8:30am-6pm Monday to Friday.

Extensive experience in PA is essential and within the public sector industry is desirable.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at [link removed]

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