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Procurement PO Administrator

Job Title

Procurement PO Administrator

Industry SectorNon-Grocery, Retail
LocationsWest Yorkshire, Yorkshire & Humber
Contract TypePermanent
Job CategoriesPurchasing / Procurement Jobs
Date Posted01 September 2017

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About Burberry

Founded in 1856, Burberry today remains quintessentially British, with outerwear at its core. Digital luxury positioning and intensive focus on design innovation, quality and heritage icons ensure continued brand purity and relevance globally across genders and generations. Burberry believes that in order to be a great brand it must also be a great company and constantly leverages the energy of its compassionate and creative thinking culture to continually innovate and drive the brand forward. Headquartered in London, Burberry is a design, marketing and retail led business with a global reputation for innovative product design, digital marketing initiatives and dynamic retail strategies.


Burberry is opening a brand new Shared Service Centre - Burberry Business Services, based in Leeds at their stunning new premises in the heart of the City Centre. This Centre of Excellence will be an extension of their Head Office in London and house core functions; HR, Finance, Procurement, Customer Services and I.T. helpdesk.


This role is to ensure that the procurement of all Non Stock products and services adheres to Burberry policy in a timely and efficient manner and deliver excellence in Procurement through timely and accurate service to the business stakeholders

  • PR/PO Specialist
  • Ensure processes and procedures are followed in terms of purchase order raising and goods receipting
  • Ensure all purchase orders are raised in a timely manner before the expense has incurred based on vendor quotes
  • Follow up weekly on all blocked purchase orders with relevant PO approvers
  • Goods receipting all items once goods have been received or services have been carried out
  • Review VIM (Vendor Invoice Management) inbox to clear invoice exceptions on a daily basis
  • For non-VIM entities review parked document report on a weekly basis
  • Weekly review of all open items and/or exceptions with relevant business partner / Finance
  • Where appropriate ensure documentation is kept and filed (either electronically or hard copy) for audit purposes
  • Be able to match Text PRs to existing contracts or catalogues
  • Advise Requesters on rejection reasons and corrective actions (if applicable)
  • Support Requestors in the PR change, PR Approval and Goods Receipt process when applicable
  • Liaise with category managers for clarification (if required)
  • Analytics Support
  • Support the generation of reports related to PR and PO
  • Drive compliance including: support maintenance of reporting quality and support Continuous Improvement efforts
  • Assist in driving compliance by ensuring that Commercial Procurement policies, procedures and methodologies are being followed
  • Identify vendors, processes and services that can be streamlined into Service or Framework Purchase Orders
  • Partner with business & Finance on a regular basis to ensure continuous process improvement
  • Provide 2nd Line support to Local “Super-Users”
  • Solve tickets issues

  • Degree level or equivalent
  • Minimum 2 years of experience in Operational Procurement or strategic sourcing
  • Excellent interpersonal skills with an ability to inspire trust and confidence Proficiency with Word, Excel, PowerPoint required
  • High level of experience in SAP
  • High level of competence in MS Office products (Word, Excel)
  • Knowledge of e-procurement solutions required (preferably Ariba) and SAP
  • Ability to take ownership of the completion of discrete tasks as well as identifying issues and potential resolution as part of the completion
  • Superior ability to communicate both orally and in writing
  • Ability to complete assigned tasks error free, with limited supervision and within agreed timeline
  • Ability to adopt a customer-centric approach ensuring that the business stakeholders are satisfied with the service delivered


If you do not wish to apply for a specific role but would like to register your interest please click on the following link:[link removed]

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

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