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Regulated Procurement Officer - Frestry Commission

Job Title

Regulated Procurement Officer - Frestry Commission

Reference1553801
EmployerForestry Commission
Industry SectorPublic Sector & Not For Profit
Salary£32,811 to £35,703 per annum
BenefitsFlexible working, Full-time
Town/CityEdinburgh or Inverness
LocationsScotland
Contract TypePermanent
Job CategoriesPurchasing / Procurement Jobs, Supply Chain Jobs
Date Posted29 August 2017

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Forest Enterprise Scotland (FES) is an agency of Forestry Commission Scotland and manages the National Forest Estate (NFE). We manage land on behalf of Scottish Ministers and serve as part of the Environment and Forestry directorate of the Scottish Government.

Our work includes timber production, developing the potential of the estate for renewable energy, creating trails and visitor facilities and conserving habitats amongst other things. Much of this work relies on third party contracts, creating a diverse procurement pipeline.

The requirements of the EU Procurement Directive and introduction of the Procurement Reform (Scotland) Act led FES to establish its own regulated procurement delivery team in April 16. The team is based over 2 geographic units – in Edinburgh and Inverness – and comprises a Procurement Manager, 4 Regulated Procurement Officers and 2 Procurement Support Officers.

We are now looking to expand our team and hope to appoint a further 2 Regulated Procurement Officers from this recruitment exercise.

Purpose of the Job

Working from our Edinburgh or Inverness base, the post holders will lead a range of Regulated tenders across a wide range of goods, services and works.

They shall forge close working relationships with contract managers and other stakeholders to deliver business needs and contribute towards procurement strategy targets related to areas such as sustainability, systems and supplier development.

They will lead the end-to-end tendering process from market research & tender strategy development through to contract drafting and hand over; ensuring all relevant legislation and policy is complied with.

The post holders will also provide support to the procurement support officers within the team and to various staff with Delegated Purchasing Authority across the organisation. Carrying out mini-competitions and working on cases for contract extensions will also form part of the role.

There will be a requirement to travel to other FES offices across Scotland to support tendering and other work assigned to the post holders.

Key Work Areas
 

Establish Collaborative / Partnership Working

  • Develop effective working relationships with stakeholders, ensuring the commercial/procurement relationship is established and end users remain actively engaged.
  • Represent the organisation at bidder days and supplier events, making presentation and leading Q&A sessions on relevant matters.

Tender Development

  • Work with contract managers to undertake market research, develop tender strategy, specification and award criteria and contract notices for approval, ensuring all legislative requirements are delivered therein.
  • Demonstrate creativity and innovation in the development of market approach and specifications to maximise business opportunity, paying particular attention to targets on sustainability and community benefit.

Tender process and evaluation

  • Make use of the PCS-T system to run the tender exercise, ensuring all communications are carried out within the system.
  • Assume the role of lead evaluator for regulated tenders, co-ordinating panel evaluation and taking ownership of consensus scoring and production of tender report in compliance with applicable legislation and statutory guidance.

Contract Award and Supplier Debrief

  • Take lead in the awarding process including the drafting and issue of letters in compliance with legislation.
  • Manage stakeholders and bidders during the standstill period, including the provision of feedback and collation of evidence to defend challenge.
  • Complete contract drafting and signing process ensuring a full handover is provided to the contract manager, including the production of handover documents and framework guidance.

Continuous Improvement

  • Support continuous improvement activities such as engagement with the supplier development programme, participation in audit and support visits and development of financial processes along with other targets supporting our Procurement Strategy.


Personal Specification

Experience and Professional/Technical Expertise

Essential:
 

  • MCIPS qualified or working towards MCIPS with commitment to becoming qualified within a maximum 3 year period;
  • Experience in leading and delivering legally compliant tender processes including selection and amendment of appropriate commercial terms and conditions;
  • Good understanding of the Procurement Reform (Scotland) Act 2014 and the EU Procurement Directives;
  • Experience of contract development with knowledge and understanding of KPIs and reporting outputs.


Desirable:

  • Experience in using NEC3 forms of contracts;
  • Thorough knowledge and practical experience of partnership working, developing and maintaining effective engagement with internal customers and external stakeholders;
  • Exposure to compliance audits, understanding the impact of non- compliance and addressing issues;
  • Leading and developing staff, managing staff performance.


Core Competencies

Changing and Improving

Be willing to meet the challenges of difficult or complex changes, encouraging and supporting others to do the same;

Regularly review procedures or systems with teams to identify improvements and simplify processes and decision making.


Making Effective Decisions

Recognise patterns and trends in a wide range of evidence/data and draw key conclusions outlining costs, benefits, risks and potential responses;

Ensure all government and public data and information is treated with care in accordance with security procedures and protocols.


Leading and Communicating

Communicate using appropriate styles, methods and timing, including digital channels, to maximise understanding and impact;

Promote the work of the Department and play an active part in supporting the Civil Service values and culture.


Collaborating and Partnering

Establish relationships with a range of stakeholders to support delivery of business outcomes;

Readily share resources to support higher priority work, showing pragmatism and support for the shared goals of the organisation.


Delivering Value for Money

Recommend actions to achieve value for money and efficiency;

Follow appropriate financial procedures to monitor contracts to ensure deliverables are achieved.


Delivering at Pace

Take responsibility for delivering expected outcomes on time and to standard, yet allowing the teams space and authority to deliver objectives;

Regularly monitor your and your team’s work against milestones or targets and act promptly to keep work on track and maintain performance.

Licences

The duties of this post require the applicant to have a full current driving licence that enables them to drive in the UK. However, the Forestry Commission is willing to consider any proposals put forward by applicants that would allow them to do the job by other means.

Forestry Commission is willing to consider applications from candidates that are working towards obtaining a driving license, assuming that this can be gained within a short timeframe.
 

Qualifications

MCIPS qualified or working towards MCIPS with commitment to becoming qualified within a maximum 3 year period. FES is open to discussion in relation to the funding of study options associated with this requirement.

Competencies

We'll assess you against these competencies during the selection process:

  • Experience and Professional/Technical Expertise - as detailed in the Job Description
  • Making effective decisions
  • Changing and improving
  • Leading and communicating
  • Collaborating and partnering
  • Delivering value for money
  • Delivering at pace

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