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Senior Logistics Manager

Job Title

Senior Logistics Manager

ReferenceVAC-284395
EmployerSmyle
Industry SectorOther, Services
SalaryNegotiable
Town/CityLondon
LocationsLondon, South East (Excl London)
Contract TypePermanent
Job CategoriesLogistics Jobs, Supply Chain Jobs
Date Posted04 June 2018

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The Role

The Senior Logistics Manager at Smyle key role is on supporting the delivery of events with a focus on logistical activity for events and activations for major corporates and high-profile brands. The role will take lead responsibility for event logistics on projects of varying sizes and be responsible for on-going client account management including securing new commercial opportunities.  Not only will the role require you to lead by example on projects there will also be a requirement for line management, development and mentoring of members of the logistics team. 

The role will also require regular travel when needed to our Hertford office 

Key Responsibilities

Client Relationships

  • Support the Client Services team in developing an in-depth understanding of the brand of all client accounts and build/drive excellent relationships and client satisfaction
  • Responsible for client submissions including our approach and response to the brief from a logistics perspective, approach and budget
  • Manage client contact leading all communications, calls and meetings
  • Look for and pursue opportunities for selling Logistics to existing clients and assist the event team in promoting logistics services and increase revenue and GP on projects
  • Be prepared to confidently present logistics responses/concepts, event / project documents and budgets to senior clients
  • Ensure absolute client satisfaction on all client accounts and projects

Project Leadership

  • Build relationships with other departments within Smyle; operations, creative and production, establishing and maintaining regular project meetings driving efficiency and productive project management
  • Support the Event Producer in agreeing critical paths and milestones, ensuring these are followed, maintained and meet the expectations of the client 
  • Deliver project solutions to the high standards expected by Smyle, always following our operational (Basecamp) and financial management (Procim) systems and procedures so project teams can follow process
  • Manage freelance project teams, during pre-production and on site, to ensure high standards of Smyle are maintained
  • Prepare and take part in post event debriefs including; client, internal departments and suppliers, producing reports and sharing lessons learnt with Smyle colleagues and departments

Logistics

  • Drive venue search on key projects making sure that we propose the best venues and solutions for the client and the overall event experience
  • Build, maintain contacts and excellent working relations with venues and venue delivery teams making sure all contacts and centrally stored on Smyle’s in-house systems 
  • Lead the use of registration software producing event websites using the Smyle or client in-house registration software
  • Work with the Innovation Team to drive Innovation within front of house solutions and the Logistics Department
  • Pay special attention to the back-end questions and user experience, to make sure that all information for the event is gathered in an easy fashion for the delegate / guest
  • Work with the Creative team to develop creative solutions/experiential concepts, ensuring adequate and appropriate creative resources are available within the studio

Pitching ? 

  • Successfully develop, produce and deliver all venue and logistical elements of pitches and proposals including playing a key role in the pitch team, confidently presenting venue options

Leadership and Teamwork

  • Line management and mentoring of less experienced team members and supporting the Head of Events with process reviews, supplier and freelance roster management 
  • Culture is crucial at Smyle, we work hard and play hard. Any successful candidate will need to truly buy into that and have the drive to go the extra mile for our clients
  • Build a positive, friendly and responsive atmosphere within your project team leading by example, consistently maintaining a positive ‘can do’ attitude and encouraging this in colleagues

 Requirements  

  • In depth experience as a Senior Logistcs Manager within a similar size & quality organisation
  • Expert knowledge of all logistical elements including managing and developing registration websites, as well managing the the process and timeline, venue sourcing, food and beverage, hostess management and transport
  • Proven capability to input into projects budgets; up to £2m  
  • Third party supplier management including managing relationships
  • Team leadership experience, ability to line manage, mentor team members and motivate the team
  • Strong communication skills, both written and oral
  • Resilient under pressure with the ability to maintain a high level of accuracy & adhere to high standards of quality when working to tight deadlines
  • Proficient and experienced user of Microsoft Office suite is essential, particularly Outlook & Excel
  • Strong track record in complex experimental events for high-profile brands, B2C brand events and B2B conference delivery including major corporates and high-profile brands.
  • Exceptional presentation and pitching skills.
  • Excellent planning, organisational and prioritisation skills.

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